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Issued by: Aspire Women in Business Summit Committee
Issue Date: September 17, 2025
Submission Deadline: October 17, 2025
Event Date: November 19, 2025
Location: Edson, Alberta
1. Overview
The Aspire Women in Business Summit is an event for women entrepreneurs, professionals, and leaders in Edson. We are seeking a skilled photographer/videographer to capture the energy, inspiration, and key moments of the event through high-quality photographs and short-form video content.
2. Scope of Work
The selected vendor will be responsible for:
Photography
- Coverage of the full-day summit including:
- Keynote speakers
- Panel discussions
- Networking sessions
- Candid attendee interactions
- Group photos and posed shots
- Professionally edited photos delivered within 30 business days post-event
Videography
- Capture short clips (5–30 seconds) throughout the day for use on social media
- Create a 1–2 minute highlight reel summarizing the event
- All video content should be edited and delivered within 30 business days post-event
3. Deliverables
- Edited high-resolution images in digital format
- Edited video clips optimized for social media (Instagram, LinkedIn, Facebook)
- Highlight reel in MP4 format
- Rights to all Photography and Videography shall belong to Community Futures to use for promotional purposes
4. Proposal Requirements
Please include the following in your submission:
- Portfolio or samples of previous event work
- Quote – include pricing breakdown
- Timeline for delivery
- References or testimonials from past clients
5. Evaluation Criteria
Proposals will be evaluated based on:
- Quality of past work
- Experience with similar events
- Cost-effectiveness
- Ability to meet deadlines
- Professionalism and communication
6. Submission Instructions
Send proposals to: Benita Smit
Subject Line: Photography Proposal – Aspire Women in Business Summit Edson
Deadline: October 17, 2025 @ 4:30 pm
7. Contact Information
For questions or clarifications, please contact:
Benita Smit
780-865-1224
